Use of any UBC learning technology must comply with Canadian copyright laws and the student privacy regulations set out in BC’s Freedom of Information and Protection of Privacy Act (FIPPA).
Uploading and posting content from copyrighted works requires general authorization under the Copyright Act (e.g., fair dealing or other exceptions) or authorization directly from the copyright holder (e.g., a UBC license that permits such use or express permission from the copyright holder).
Any copyrighted resources provided within a learning management system like Connect may only be printed (single copy only) or accessed for your own research, private study, criticism, review, or news reporting and may not be further copied or distributed, except in accordance with the Fair Dealing Requirements for UBC Faculty and Staff and the Copyright Guidelines for UBC Faculty, Staff, and Students.
Under the FIPPA, UBC must collect, use, and disclose personal information in a lawful and appropriate manner.
For instructors, the important thing to consider is that sensitive data—information about an identifiable individual, e.g. student biographical, financial, educational, and employment information—should not be:
- Distributed to or held on servers outside Canada (such as a learning technology located in the U.S.)
- Stored unencrypted on computers or mobile devices such as laptops, tablets, or smart phones
Additional info about FIPPA can be found on the University Counsel’s website or the OIPC website. Specific information on using cloud services in compliant ways is available within the Privacy Fact Sheet: Disclosing Personal Information Outside Canada. You can also read how UBC has made some learning technologies outside of Canada accessible by obscuring sensitive student data.