Set copyright for files

This page explains how to update and confirm the copyright status of files in Connect.

This page will show you how to:

  • Access the Edit Copyright function
  • Complete the Copyright Form
  • Verify the changes to copyright status

Questions about Copyright?

All files uploaded into Connect need to be compliant with Canadian copyright laws. You will need to confirm their copyright status either by completing the Copyright form before uploading them or updating it through the Content Collection.

The Copyright at UBC site contains copyright resources, requirements, and guidelines, including frequently asked questions about copyright in the digital classroom.

For additional copyright questions, in-depth guidance and support, please see the relevant contacts at

Access the Edit Copyright Function

  1. Go into the Content Collection (named Files within the course control panel).
  2. Go to area containing your the files you need to edit.
  3. Check the box beside the files.
    Note: Check the box beside File Type in the table header to check all the files in the screen.
    Check the boxes of all the files you want to edit before clicking the Edit Copyright Status button at the top of the page.

You will be brought in the Editing Copyright page where you can view and edit the copyright status of the files you selected.

In the Verify Selected Files section, check the box beside the files you want to change to a specific copyright status.

Complete the Copyright Form

The Copyright Form must be filled out to confirm the copyright status of materials uploaded into Connect.
  1. Note: In some instances, the Copyright Form needs to be expanded. Click on the plus icon (+) at the top of the form to expand and complete the form.
  2. Choose from the following copyright options on the form:
    • With the permission of the Copyright Holder(s): The use of this material in Connect has been authorized by the copyright holder(s) in one or more of the following ways:
      • The individual (for example, the teaching staff member, course participant or other member of the Connect site) wishing to distribute the material in the Connect site holds copyright (solely or jointly) and has duly authorized its upload
      • Specific written permission was obtained from the copyright holder(s)
      • A UBC License, a Creative Commons license or other license permits such use
      • UBC holds copyright in the material.
    • Fair Dealing Exception: The use of the materials falls within the Fair Dealing Exception.
    • Public Domain: The material is in the Public Domain
    • Other: Please explain in the provided text box
  3. If you chose Other or uploaded files containing more than one copyrighted material, please describe in greater detail the copyright status of each item in the Additional Comments section.

After selecting the copyright status, you'll now be able to upload your files.

Need help determining the copyright status of a file?
Please contact the Copyright Office for more information or help in seeking permissions.

Verify the Changes and Return to the Content Collection

When you have completed the necessary changes to the copyright status, click Submit at the bottom or top of the page.

Check the changes in the Verify Selected Files section. The Y under a column indicates the file has that copyright status.

The Y corresponds to the copyright status you have given that file.

Click Cancel to go back to the Content Collection.

Note: If you click the back button while in the Editing Copyright page, it will look like the new copyright status has not changed in the Verify selected files section. This is only a cached version and your files will still have their new copyright status.