Learning Data Committee

Part of the Learning Analytics project, the Learning Data Committee is a high-level academic committee charged with discussing and proposing institutional principles, policy, and practice with respect to learning data. The committee advises the Learning Technology Leadership Team. It engages with some of the “big issues” around collection and use of learning data and liaises with various other groups and committees across campus to operationalize these.

Jump to a section: Current Members | Terms of Reference | Draft Documents | 2018 Agendas


Current Members

  • Simon Bates (Chair) – Associate Provost, Teaching & Learning
  • Jennifer Burns – CIO and AVP, Information Technology (ex officio)
  • Laurel Evans – Director, Research Ethics, Office of Research Ethics
  • Paul Hancock – Legal Counsel, Information and Privacy, Office of the University Counsel
  • Nancy Heckman – Professor, Department of Statistics, Faculty of Science
  • Christina Hendricks – Academic Director, The Centre for Teaching, Learning and Technology (ex officio)
  • Marcela Hernandez – Chief Data Officer, Office of the CIO
  • Max Holmes – VP Academic and University Affairs, AMS
  • Patricia Lasserre – Associate Provost, Enrolment & Academic Programs (Okanagan) and Chair, Learning Analytics Project Steering Committee
  • Stephanie McKeown – Director, Okanagan Planning and Institutional Research
  • Kate Ross – Associate Vice-President, Enrolment Services and Registrar
  • Marianne Schroeder – Senior Associate Director, Teaching and Learning Technologies, CTLT (ex officio)
  • Jackson Traplin – Student Research Assistant, Okanagan Planning and Institutional Research

Non-voting Attendee


Draft Terms of Reference

The Learning Data Committee plays a lead role in articulating UBC’s approach to the use of student data to support and enhance learning, through:

  • Close collaboration with the institutional Data Governance Initiative, as well as dialogue with campus stakeholder groups (e.g. student leaders, Senate committees, Office of Research Ethics).
  • Development, consultation, and proposal of principles, policies, and procedures surrounding the use of student data to enhance learning.
  • Establishing an approach to guide the ethical use of student learning data for academic research purposes.

The Learning Data Committee will have a particular focus on:

  • Transparency and open communication of the roles, rights, and responsibilities of all stakeholders in this area of activity.
  • Ways in which students can be engaged as active agents in development of the policies and procedures surrounding use of learning data.
  • Regular communication and exchange with the Steering Committee.
  • Determining how and by whom aggregate data collected from a range of sources may be accessed and analyzed.

Principles and Procedures Documents

The Learning Data Committee has developed two documents as part of its work to develop and propose principles, policies, and procedures regarding the use of student data to support student learning: Learning Analytics at UBC: Purpose and Principles and Access to Learning Data for Evaluation and Enhancement.

Learning Analytics Purpose and Principles

The Learning Data Committee has developed the Learning Analytics at UBC: Purpose and Principles [PDF] document to guide the Learning Analytics Project and the formulation of UBC policies, as appropriate.

Access to Learning Data for Evaluation and Enhancement

The draft Access to Learning Data for Evaluation and Enhancement [PDF] paper sets out a proposed approach to supporting and overseeing requests to access and use learning data, including a sample application form. This approach has been developed following recent discussion at the Associate Deans Academic meeting and Committee of Deans meeting in Vancouver. Following consultation and refinement, the proposed process will be taken back to these groups for endorsement, resourcing discussion, and soft-launch implementation by the start of the 2018-19 academic session.

Share Your Feedback

If you have comments or questions about either of the above documents, please get in touch.

2018 Agenda Items

February 2018:

  • Presentation: Student privacy issues and rights, by Paul Hancock, Legal Counsel, Information and Privacy
  • Review and discussion of case study examples

April 2018:

  • Presentation: Update on University Data Governance Committee
  • Review revised “Data Access and Use – working assumptions” document
  • Review draft Data Access Ethics Review process

May 2018

  • Review revised “Access to Learning Data for evaluation and enhancement” document
  • Discuss Data Access and Use communications strategy

October 2018

  • Case studies for discussion
  • Process for review of requests for access to learning data

2017 Agenda Items

May 2017:

  • Overview of Project presentation
  • Discuss draft Terms of Reference
  • Review principles to guide work of the Committee

October 2017:

  • Learning Analytics Project: Update on faculty pilots and technical working groups
  • Review and discuss draft Purpose and Principles document

November 2017:

  • Review of revised Purpose and Principles document
  • Review of prototype scenarios to surface data, security and privacy implications