Guidance for accommodating temporary or unexpected remote instruction

January 19, 2024 at 7:32 pm

If you wish to provide an attendance option for students who are unable to travel to a UBC campus, use this quick guide from the LT Hub and UBC IT Audio/Visual (A/V) team to transition to temporary online or hybrid teaching.

Streaming or recording your class session

In situations where not all students are able to attend in-person classes, options could include live-streaming the session, recording an in-person session, or recording a session to be shared asynchronously.          

Preparing to live-stream or record a synchronous session

To teach a synchronous session online, do a few things ahead of time:

  1. If needed, adjust your lecture and learning activities to account for multiple modalities.
    • In particular, active learning activities and group work between students who are in person and online may require a more complicated setup. Please consult with UBC IT A/V if you are planning such activities in your course.
  2. Decide which web-conferencing and collaboration tool that you will use (i.e., Zoom, Microsoft Teams, or Panopto) and how any recording will be shared afterward (e.g., via Kaltura).
  3. Decide how students will share their questions, particularly in large classes (e.g., TAs could assist in monitoring the chat).
  4. Using a secure form of communication, inform students of their online option for attending class with details on how to access the session (e.g., a Zoom link).

Live-streaming or recording a synchronous session on your own with Zoom

Live-stream and/or record with Zoom by following these general steps:

  1. Schedule a meeting with Zoom for the class session.
  2. On the day of the class, bring your laptop, an external microphone or headset, and any necessary cables to the classroom.
  3. Before class starts, connect your laptop to your classroom projector, set your display to mirror your screen, and open your slides or any other apps needed for the lecture.
  4. Open Zoom and set your audio and camera settings.
  5. Mute all online participants.
  6. Share your presentation slides in Zoom. Note that when you set your display to mirror your screen, the classroom projector will show only your slides, while your laptop will show your presenter’s view, Zoom controls, and video thumbnail.
  7. If desired, record the lecture with Zoom. Recorded Zoom lectures can later be shared with a link from Zoom or within Canvas.

Live-streaming or recording a synchronous session with help from UBC IT A/V

UBC has General Teaching Spaces (GTS) that are equipped with dedicated recording and streaming technology for capturing lectures and other events. GTS generally leverage the Panopto video platform for media capture, which may have a delay of 30-60 seconds for live-streaming. Alternatively, a small number of GTS can support other web-conferencing and collaboration tools like Zoom.

If you are instructing in one of the UBC rooms that have media capture, UBC IT A/V can assist with scheduling the live-streaming and recording. To find out more on these spaces or request scheduling with Panopto, contact UBC IT A/V.

Recording an asynchronous session

If you want to record your lectures ahead of time to share asynchronously, you can use the desktop-capturing software Camtasia. The quickest way to record in Camtasia is to present your slides on your computer as you talk over them. Then you can upload the recording for students to stream in your Canvas course or in another online platform.

Supporting other learning activities

Depending on the duration of the disruption to on-campus activity, you may need to consider alternate approaches for other activities such as assignments, assessments, or labs. The UBC Keep Teaching website has suggestions about how each of these activities may be transitioned to an online format. You can also contact us in the LT Hub for personalized support.

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