Canvas Catalog Administrator Guide

Create a Canvas Catalog course

Only Canvas Catalog administrators can create Canvas Catalog courses using the steps below. If you are not a Canvas Catalog administrator and your department does not have a designated Canvas Catalog administrator, please contact us at the LT Hub for help with setting up a course.

1. Log in to the Canvas side of Canvas Catalog using your UBC CWL (Campus-Wide Login).
2. Click Admin in the blue Global Navigation bar. Choose the subaccount in which you wish to create a course.
3. Click +Course to enter information for a new course:
   • Course Name - The name of your course.
   • Reference Code - Another reference name for your course. Feel free to repeat the course name or use a shorthand name.
   • Subaccount - The desired subaccount for your course.
   • Enrollment Term - There is only one term you can use in Canvas Catalog: "Default Term". However, you can add custom course dates in the settings of your course, if needed.
4. Click Add Course to create your course.
5. When you are ready to make the course available to learners, go to your course home page and click Publish under “Course Status”.

List a Canvas Catalog course

Once you create a Canvas Catalog course, you can list the course in a catalog. A course listing is the public-facing page learners can access to register for your course. This listing can be customized with a course image and description.

Only Canvas Catalog administrators can create Canvas Catalog listings using the steps below. If you are not a Canvas Catalog administrator and your department does not have a designated Canvas Catalog administrator, please contact us at the LT Hub for help with setting up a course.

1. Log in to the Catalog side of Canvas Catalog using your UBC CWL.
2. To enter the "Admin" dashboard of Catalog, click your name in the top right, then select Admin.
3. Click Listings in the top menu bar, then click +Add Course to create a listing.
4. Search for your Canvas Catalog course by its course name. Once you have found your course, click the course name, then click Create Listing.
5. Fill in the following mandatory fields:
   • Listing Title - The name of your listing.
   • Teaser - A brief summary of the course. This teaser will be displayed along with the listing on the catalog page.
   • Full Description - Details about any information pertaining to the course, such as who the course is for and what it entails. Learners will see this section when they register for the course.
6. You can customize these settings to manage enrollment in your course:
   • Open For Enrollment - Use this setting to either open or close enrollment manually.
   • Days To Complete - Set a number in this field if you would like learners to have only a limited number of days to complete the course. If no number is set in this field, the course will be “Self-Paced”.
   • Visibility – Control whether the listing should be visible to users through the catalog, through a link, or not visible at all.
7. Click Create once you are finished.
8. When you are ready, you can open registration by clicking Open For Enrollment in the "Admin" dashboard of Catalog.

Set custom dates for a Canvas Catalog course

By default, Canvas Catalog courses do not have start and end dates. You can set custom start and end dates in your course settings.

1. Log in to the Canvas side of Canvas Catalog and navigate to your course.
2. Click Settings in the Course Navigation.
3. In the "Participation" section, click the drop-down and select Course.
4. Enter the Start date and time that you wish to make your course available.
5. Enter the End date and time that you wish to make your course unavailable.
6. Click Update Course Details to save your changes. Changes to your course start and end date will also be reflected in the catalog listing.

Add a promotion code for a Canvas Catalog course

If you would like to list courses with a registration fee, contact us at the LT Hub to get started. Your department will need to be set up to accept payments first.

Once you set up listings with a registration fee, you can add discount promotion codes for learners to use.

1. Log in to the Catalog side of Canvas Catalog using your UBC CWL.
2. To enter the "Admin" dashboard of Catalog, click your name in the top right, then click Admin.
3. Click Promotions in the top menu bar, then click + Add Promotion to create a new promotion code.
4. Fill in the necessary details for your promotion code. We recommend restricting your promotion code to prevent unintended users from using it.
   • Catalog - Select a sub-catalog this promotion code can be used for.
   • Promotion Code Type – Choose whether the code can be used for any listing in the catalog or for one specific listing.
   • Usage - Choose whether the code can only be used one time per learner or can be used an unlimited number of times.
   • Name - Set what you would like to call the promotion code. Learners will not see this name.
   • Amount and Type - Specify the amount (a percentage or a flat dollar rate) that should be discounted from the registration fee.
   • Start and End Date - Add a start and/or end date to restrict the code to a specific period.
   • Promotion Code - The code that will be used by the learner to apply the promotion. You can click Generate Promotion Code to create a random code.
5. Click Create to finish adding the promotion code. The changes will also be reflected in the catalog listing.

Manage teaching team enrollments in a Canvas Catalog course

As an administrator, you can enroll other people with "Teacher", "Teaching Assistant", "Grader", "Designer", and "Observer" roles in a Canvas Catalog course. Note that learners can choose to enroll and unenroll themselves from any course in Canvas Catalog.

Set completion requirements for a Canvas Catalog course

Modules in Canvas allow you to organize course content and direct the flow of your course. If you wish to use completion requirements, you will need to add module requirements that determine when a module should be marked as "complete" for learners. These requirements should be set up before the course is published.

1. Log in to the Canvas side of Canvas Catalog and navigate to your course.
2. Click Modules in the Course Navigation.
   • You can learn more about creating modules from the Canvas community guides.
3. For any module, determine what kind of participation is required (e.g., completing a quiz, submitting an assignment, viewing a page) to consider the module complete. Ensure that these activities are supported by how you have built the module.
4. To set the module requirements, click the three dots on the right side of the module's gray bar and select Edit.
5. To add completion requirements for the module, click +Requirements. Under the “Content” section, choose the actions required to complete the module. When you are done, click Save.

Enable a proof of completion certificate for a Canvas Catalog course

Once your course has been listed in the catalog and you have added at least one completion requirement to the course, a proof of completion certificate can be enabled. A learner will only receive a proof of completion certificate once they have met all the completion requirements for the course. To learn more about setting up completion requirements, see the accordion section above.

1. Log in to the Catalog side of Canvas Catalog using your UBC CWL.
2. To enter the "Admin" dashboard of Catalog, click your name in the top right, then click Admin.
3. Click Listings in the top menu bar, and search for the name of the listing. Click the listing name to open it.
4. Click the Certificate tab. Then click the toggle button for Include Certificate, and fill in the details for the proof of completion certificate.
5. Click Save to create the proof of completion certificate. Learners will now receive a proof of completion certificate when they meet all the course requirements.