Microsoft OneDrive Instructor Guide

Install the Microsoft OneDrive application

Log in to the Microsoft OneDrive web interface

These instructions are not required if you will be using the Microsoft OneDrive application.

1. Go to portal.office.com in your web browser.
2. Enter your Firstname.Lastname@ubc.ca email and your UBC CWL password when prompted to log in.
3. Select OneDrive from the dashboard, and the interface will open in a new window.

Add files to Microsoft OneDrive

You can add, edit, and delete files through both the OneDrive folder (if you installed the application to set this up) and the web interface. Files in Microsoft OneDrive will sync in one place no matter how you access them (e.g., a computer, a mobile device, the web interface), so you can work on your files from anywhere, without having to move them around.

Options for adding files

• If you installed the application, you can add files to Microsoft OneDrive by dragging and dropping them into the OneDrive folder. Additionally, you can save new files you create directly to the OneDrive folder.
• After logging in to the web interface, you can add files to Microsoft OneDrive using the New (to create a new file) or Upload (to upload an existing file) options at the top.
• You can also save new files you create to the "OneDrive - The University of British Columbia" destination.

Share files on Microsoft OneDrive

One of the most useful aspects of Microsoft OneDrive is the ability to share files with other people, so you can collaborate in one spot without having to exchange multiple versions of the same document and manually merge changes from different contributors.

By default, files and folders you store on Microsoft OneDrive are accessible only by you until you share them. You can see who files are shared with and modify the sharing at any time.

1. Launch share settings for a file:
   • If you installed the application, you can manage sharing of individual files by right-clicking them in the OneDrive folder and choosing Share.
   • Alternatively, after logging in to the web interface, select individual files and click Share at the top.
2. Once you've launched the share settings, you can choose who should see and/or edit the file. To find people at UBC, use their first name, last name, or email address.
3. Click Send for the specified people to receive an invitation through email, or click Copy Link to send the link yourself.

Access a file shared with you in Microsoft OneDrive

You will receive a notification from Microsoft OneDrive or from the person sharing with you when a new file is available.

1. Click Open or the link, and you will be directed to a new tab in your browser.
2. If prompted, log in to Microsoft OneDrive with your UBC credentials.
3. Confirm your email address to open the file.

Collaborate with others in Microsoft OneDrive

If you’ll be working with others, you can use Microsoft OneDrive to track your collaboration in several ways.

• When you are working on a shared document, if anyone else is also working on it at the same time, you'll be able to see them as an icon at the top of the document. Clicking that icon will give you the option to jump to where they are working in the document.
• Each shared file has something called version history. This history tracks changes made by each person and saves different versions over time, so you can see who made which edits and restore or save older versions.
  • View the history of any shared document when you are in it by clicking the file name at the top, and selecting Version History. You can see and restore previous edits to the document.